Privacy policy
Last updated: 22 September 2026
What data we collect
Through the request form on this site: name, phone number, email address, the selected service, a brief description of the request and attached files. You can use the site without filling in the form.
How we use the data
Solely to respond to your request, clarify the terms of the engagement and perform the work under the contract. Not used for marketing mailings.
Disclosure to third parties
The client’s documents and data are not disclosed to third parties. Exceptions are cases provided for by law and specialists engaged to perform the task; they are bound by the same confidentiality obligation.
Retention period
Personal data and the client’s documents are kept only for as long as the purpose of their collection requires. Once the purpose has been achieved and there is no further need for storage, the data is destroyed without delay (Article 9.4 of the Law of the Republic of Azerbaijan “On Personal Data”).
Specific retention periods:
- Valuation engagements (including those carried out on the instruction of courts and investigative bodies) — a copy of the valuation report and the documents on which it is based are kept in electronic or paper form for at least 5 (five) years (Article 12.1.10 of the Law of the Republic of Azerbaijan “On Valuation Activity”).
- Consulting, expert opinions, due diligence, analytics and other services — the contract, engagement, working papers, calculations and final documents are kept for 5 (five) years from the date the service was completed (or the contract terminated).
- Accounting and tax documents (contracts, acceptance certificates, invoices, payment documents) — for the period set by the Tax Code of the Republic of Azerbaijan and the Law of the Republic of Azerbaijan “On Accounting”.
- Requests sent through the site and files attached to them — for the time needed to review and respond; where no contract follows from the request, they are deleted no later than 1 (one) year.
- Contact details kept for marketing purposes (where such consent has been given) — until the consent is withdrawn.
After these periods expire, documents and personal data are destroyed irretrievably.
Exceptions. Where documents are the subject of court, investigative or other legal proceedings — until those proceedings and the related limitation period end; where legislation sets a longer retention period, that period applies.
Anonymised statistical and methodological data that cannot identify a person (market indicators, aggregated calculation data) may be kept without time limit.
Your rights
Under Article 7 of the Law of the Republic of Azerbaijan “On Personal Data” you have the right:
- to be informed whether personal data about you exists and who its owner and operator are (Article 7.1.1);
- to demand the legal basis for the collection, processing and disclosure of data to third parties (Article 7.1.2);
- to see the content of the personal data collected about you (Article 7.1.3);
- to know the purpose of collection, the period and methods of processing, and the persons permitted to access the data (Article 7.1.4);
- to demand that data be corrected or, except in cases provided for by law, destroyed, and to request that it be archived (Article 7.1.5);
- to demand that the collection and processing of data be prohibited (Article 7.1.6);
- to be informed of the sources of the data and to demand proof of their lawfulness (Article 7.1.7);
- to demand that the data be protected (Article 7.1.8);
- to object to the collection and processing of data and to withdraw consent given (Article 7.2);
- to object to decisions based solely on automated processing of data (Article 7.3).
How to exercise your rights. Send a written request to office@aecs.az or to 27 Badamdar Highway, Sabail District, Baku. The request must contain information that allows us to identify you and the substance of the demand.
Response time. A request is answered no later than 7 (seven) business days from the day it is received (Article 12.4 of the same Law). Where data is corrected or destroyed, third parties to whom the data was previously disclosed are notified within 3 (three) business days.
Limitation. A demand to destroy a copy of a valuation report and the documents on which it is based cannot be fulfilled before the 5-year retention period set by law has expired. In that case processing is limited to fulfilling the legal obligation and the data is not used for any other purpose.
Right to complain. If you believe your rights have been violated, you may apply to the competent state authority for personal data or to a court.
For residents of the European Union and the United Kingdom. Where the client is in the jurisdiction of the European Union or the United Kingdom and the relevant legislation applies, the rights provided for by the GDPR (Regulation (EU) 2016/679) — access, rectification, erasure, restriction of processing, data portability and objection — are additionally recognised.
Contact
For questions about your personal data: office@aecs.az, +994 50 102 10 23. AECS LLC, TIN 3104196261, 27 Badamdar Highway, Sabail District, Baku.